Bylaws

ARTICLE I
NAME, PURPOSE

SECTION 1: NAME
The name of the organization shall be HoopTime Basketball.

SECTION 2: PURPOSE
 

  • Conducting programs that provide for, enhance and strengthen participation and competition for amateur athletes.
  • Working with other sports organizations to benefit amateur athletes.
  • Conducting recognition programs for outstanding amateur athletes who exhibit leadership, high moral character, sportsmanship and ideals of amateurism.
  • To protect and promote the mutual interests of its members.
This corporation is organized as an amateur youth basketball club exclusively for charitable and educational purposes and to foster local, regional and national amateur athletic competition within the meaning of section 501(c)(3) of the Internal Revenue Code of 1986 (as amended), including for such purposes, the making of distributions to organizations which are recognized as exempt from tax under section 501(c)(3) of the Internal Revenue Code of 1986, as now enacted or hereafter amended. All funds, whether income or principal, and whether acquired by gift or contributions or otherwise, shall be devoted to said purposes.


ARTICLE II
OFFICES

SECTION 1: PRINCIPAL OFFICE
The principal office of HoopTime Basketball, hereinafter entitled the Corporation, shall be in the City of Juneau or such place in Alaska as designated by resolution of the Board of Directors of the Corporation. The corporation shall maintain an office in the State of Alaska, as required by law.

SECTION 2: OTHER OFFICES

The corporation may have offices at such other places both within or outside the State of Alaska as the Board of Directors may from time to time designate, or the business of the corporation may require.

ARTICLE III
MEMBERSHIP

SECTION 1:  CLASSES

  • Membership shall consist of two (2) classes.
  • Board.  Board members are elected officials and the directors of the corporation and shall manage its business and affairs and are the sole voting members of the corporation.
  • Individual.  Individual members consist of volunteer and athletic members of HoopTime Basketball. Individual members shall have voice but no vote at Board of Directors meetings.


SECTION 2:  QUALIFICATION AND APPLICATION

  • Members join HoopTime Basketball by filing a proper application form, tendering the proper fee in accordance with Article X Section 6 and meeting the requirements for Board or individual memberships as stated in these Bylaws.



ARTICLE IV
ANNUAL MEETING

SECTION 1: ANNUAL MEETING
The annual meeting of the Board of Directors shall be held in August of each year, at the principal office of the corporation, or at such other place that the President of the corporation may reasonably designate. At the annual meeting, the directors shall elect by vote a Board of Directors, consider reports of the affairs of the corporation and transact such other business as may be properly brought before the meeting. In the event that the annual meeting is not held at that time herein provided for such meeting, the Directors shall cause a meeting in lieu thereof to be held as soon thereafter as may be convenient. Such meeting shall be called in the same manner as the annual meeting, and any business transacted or elections held at such meeting shall be as valid as if transacted or held at the annual meeting.

SECTION 2: SPECIAL MEETINGS
Special meetings may be called at any time by the President, or in his absence by the Vice President, or by any two Directors.

SECTION 3: NOTICE OF MEETINGS

Written or printed notice stating the place, day and hour of the meeting and, in the case of a special meeting, the purpose or purposes for which the meeting is called, shall be delivered not less than five (5) nor more than fifty (50) days before the date of the meeting, either personally or by mail or by email, by or at the direction of the President, the Secretary or the officer calling the meeting, to each voting member.

ARTICLE V
BOARD OF DIRECTORS

SECTION 1: POWERS
The business and affairs of the corporation shall be managed by a Board of Directors who shall exercise or direct the exercise of all corporate powers the Articles of Incorporation or these Bylaws.

SECTION 2: NUMBER

  • The Board of Directors shall consist of a minimum of eleven (11) members but not more than thirteen (13) members until the numbers are changed by the Board of Directors by amendment of these Bylaws. No reduction of the number of Directors shall have the effect of removing any director prior to the expiration of his or her term of office.
  • Directors must reside in the State of Alaska.


SECTION 3: DUTIES
The management of the business affairs of HoopTime Basketball is the sole responsibility of the Board of Directors. The Board of Directors, in addition to the duties and powers prescribed elsewhere in these Bylaws, shall have power and it shall be its duty:

  • To elect officers and Chairs of the Corporation.
  • To establish administrative committees.
  • To prepare or cause to prepare and review the annual budget of HoopTime Basketball.
  • To call regular and special meetings of the corporation.
  • To amend the Bylaws of the corporation.  (As provided in Article X Section 3).


SECTION 4: COMPENSATION
The Board receives no compensation other than reasonable expenses.

SECTION 5: ELECTION AND TENURE OF OFFICE

  • The Directors shall be elected at the annual meeting to serve for two years, but are eligible for re-election. Directors shall serve until their successors are elected and qualified. Their term of office shall begin immediately after election.
  • Election of new directors or election of current directors to a second term will occur as the first item of business at the annual meeting of the corporation. Directors will be elected by a majority vote of the current directors.


SECTION 6: RESIGNATION, TERMINATION AND ABSENCES

  • Any officer may resign at any time by giving written notice to the Board of Directors. Any such resignation shall take effect upon receipt of such notice or at any later time specified therein. Unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective provided that the Board Directors may reject any post-dated resignations by notice in writing to the resigning officer.
  • Resignation from the Board must be in writing and received by the secretary.
  • If a Board member has three or more unexcused absences from Board meetings over the length of a year, the Board may, at its discretion, take a vote to remove the member.
  • A Board member may be removed, either with or without cause, by a three-fourths vote of the Board of Directors.


SECTION 7: VACANCIES

  • A vacancy in the Board of Directors shall exist upon the death, resignation or removal of any Director.
  • Vacancies in the Board of Directors may be filled by a majority of the remaining Directors, though less than a quorum, or by a sole remaining Director. Each Director so elected shall hold office for the balance of the unexpired term of his predecessor and until his successor is elected and qualified.
  • When a vacancy on the Board exists, the Secretary may receive nominations for new members from present Board members two weeks in advance of a Board Meeting. These nominations shall be sent out to Board members and voted upon at the next Board meeting. These vacancies will be filled only to the end of the particular Board member’s term.
  • If the Board of Directors accepts the resignation of a Director tendered to take effect at a future time, a successor may be elected to take office when the resignation becomes effective.


SECTION 8:  MEETINGS

  • Meetings of the Board of Directors shall be held at such place as may be designated from time to time by the Board of Directors.
  • Regular meetings of the Board of Directors may be held without notice at such time and place as set by the Board of Directors.
  • An unscheduled official Board meeting requires that each Board member have oral or written notice at least five (5) days in advance.
  • The annual meeting of the Board of Directors shall be held on a date and a time designated by the Board of Directors and in accordance with Article IV Section 1.
  • Special meetings of the Board of Directors for any purpose or purposes may be called at any time by the President, or in his/her absence by the Vice President, or by any two Directors.
  • All meetings will be conducted under Roberts Rules of Order.
  • Order of Business. At all meetings of the Board of Directors, the following is the order of business:
    • Roll Call
    • Reading, correction and adoption of minutes of preceding meeting.
    • Unfinished Business.
    • Reports of Officers.
    • Reports of Committees.
    • The regular Election of Officers, Chairs and other elective positions at the annual meeting only.
    • New Business.
    • Resolutions and Orders
    • Adjournment.


SECTION 9: NOTICE OF SPECIAL MEETINGS

  • Notice of the time and place of special meetings shall be given orally or delivered in writing personally, by mail or email at least 24 hours before the meeting.
  • Notice of the time and place of holding an adjourned meeting need not be given if such time and place be fixed at the meeting adjourned.
  • Notice of any special meetings may be waived by written consent, whether executed before of subsequent to such meeting. Attendance of a Director at a meeting shall constitute a waiver of notice of such meeting except where a Director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened.


SECTION 10: QUORUM AND VOTE

  • A quorum must be attended by at least 50% percent of the Board members before business can be transacted or motions made or passed.
  • A minority of the Directors, in the absence of a quorum, may adjourn from time to time but may not transact any business.
  • The action of a majority of the Directors present at any meeting at which there is a quorum shall be the act of the Board of Directors, unless the act of the greater number is required by law, by the Articles of Incorporation or these Bylaws.
  • Members of the Board of Directors entitled to vote may vote at any meeting either in person or by written proxy filed before the meeting with the Secretary. Proxies, to be valid, must be dated not more than one (1) month before the meeting named therein and no proxy shall be valid after the final adjournment of such meeting.
  • Each Director shall be entitled to one vote in respect to any matters brought before meetings of the Board of Directors.


ARTICLE VI
OFFICERS

SECTION 1: DESIGNATION ELECTION QUALIFICATIONS

  • The officers of the corporation shall be President, Vice President,   Secretary, and Treasurer.  Other board members may be Chair of Coaches, a Chair of Facilities & Equipment, a Chair of Fundraising & Events, a Chair of Program Planning & Development, a Girls Division Representative, a Boys Division Representative, and a Travel Coordinator and such other officers as the Board of Directors shall from time to time appoint. The officers shall be elected by and serve at the pleasure of the Board of Directors. Two or more offices except the offices of President and Secretary, may be held by the same person.
  • The Board of Directors in its discretion may elect from among its members a chairman of the Board of Directors who when present, shall preside at all meetings of the Board of Directors and who shall have such other powers as the Board may prescribe.


SECTION 2: PRESIDENT

  • The President shall be the chief executive officer of the corporation and shall, subject to the control of the Board of Directors, have general supervision, direction and control of the business and affairs of the corporation. He/she shall preside at all meetings of the Board of Directors, unless a chairman of the Board of Directors has been elected and is present. He/she shall be an ex-officio member of all the standing committees, including an executive committee, if any, shall have the general powers and duties of management usually vested in the office of President of a corporation, and shall have such other powers and duties as may be prescribed by the Board of Directors or these Bylaws.
  • The President shall execute bonds, mortgages and other contracts requiring a seal, except where required or permitted by law to be otherwise signed and executed or where the signing and execution thereof shall be expressly delegated by the Board of Directors to some other officer or agent of the corporation.
  • The President shall establish a Review Committee at the annual meeting and appoint the Chair in accordance with Article VIII Section 8.


SECTION 3: VICE PRESIDENT

The Vice President shall, in the absence or disability of the President and except as specially limited by vote of the Board of Directors, perform the duties and exercise the powers of the President. The Vice President shall perform such other duties and shall have such other powers as prescribed by the Board of Directors.

SECTION 4: SECRETARY

  • The Secretary shall attend all meetings of the Board of Directors and shall keep or cause to be kept a book of minutes of all meetings of the Directors showing the time and place of the meeting, whether it was regular or special, and if special, how authorized, the notice given, the names of those present and the proceedings thereof.
  • The Secretary shall give or cause to be given such notice of the meetings of the Board of Directors as is required by the Bylaws. He/She shall keep the seal of the corporation and affix it to all documents requiring a seal, and shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or by these Bylaws.


SECTION 5: TREASURER

  • The Treasurer shall have the custody of the corporate funds, shall keep full and accurate accounts of receipts and disbursements in books belonging to the corporation and shall deposit all moneys and other valuable effects in the name and to the credit of the corporation in such depositories as may be designated by the Board of Directors.
  • The Treasurer shall disburse the funds of the corporation as may be ordered by the Board of Directors, taking proper vouchers for such disbursements, and shall render the President and the Board of Directors, at its regular meetings, or when the Board of Directors so requires, an account of all his/her transactions as Treasurer and of the financial condition of the corporation.


SECTION 6: ASSISTANTS
The Board of Directors may appoint or authorize the appointment of assistants to the Secretary or Treasurer or both. Such assistants may exercise the power of the Secretary or Treasurer, as the case may be, and shall perform such duties as are prescribed by the Board of Directors.

SECTION 7: GENERAL MANAGER
The Board of Directors may also appoint or authorize the appointment of a General Manager, who shall hold office at the pleasure of the Board. The Board of Directors may delegate to the General Manager such executive powers and authority as they may deem necessary to facilitate the handling and management of the corporation’s property and interests.

SECTION 8: HEAD COACH

  • The Board of Directors will appoint a Head Coach who shall serve for a term of 2 years. The Head Coach shall serve until his/her successor is appointed. His/her term shall begin immediately after appointment or at an agreed upon date.
  • The Head Coach may be removed, either with or without cause, by a three-fourths vote of the Board of Directors.
  • Resignation as Head Coach must be in writing and received by the Secretary.
  • The Head Coach must be a member of the Program Planning & Development Committee.
  • The Head Coach’s primary purpose is to serve as the final arbitrating authority for all aspects of the game of basketball, as played in competition or practice by all teams, coaches and players associated with HoopTime Basketball.
  • The Head Coach is also responsible for insuring that all activities sponsored by HoopTime Basketball adhere to Amateur Athletic Union (AAU) codes, rules and regulations; and reflect the spirit of HoopTime’s Mission Statement, Vision, and Basketball Philosophy.
  • The Head Coach shall chair the Coaches Advisory Committee in the absence of The Chair of Coaches.


SECTION 9: CHAIR OF COACHES

  • The Chair of Coaches is chair to the Coaches Advisory Committee.
  • Responsible for the management and operations of the Coaches Advisory Committee in accordance with Article VIII Section 5.


SECTION 10: CHAIR OF FACILITIES & EQUIPMENT

  • The Chair of Facilities & Equipment is chair to the Facilities & Equipment Committee.
  • Responsible for the management and operations of the Facilities & Equipment Committee in accordance with Article VIII Section 6.


SECTION 11: CHAIR OF FUNDRAISING & EVENTS

  • The Chair of Fundraising & Events is chair to the Fundraising & Events Committee in accordance with Article VIII Section 3.


SECTION 12: CHAIR OF PROGRAM PLANNING & DEVELOPMENT

  • The Chair of Program Planning & Development is chair to the Program Planning & Development Committee.
  • Responsible for the management and operations of the Program Planning & Development Committee in accordance with Article VIII Section 4.


SECTION 13: GIRLS DIVISION REPRESENTATIVE

  • The Girls Division Representative acts as ombudsman for all girls’ divisions, fielding all questions, problems or complaints and directing them to the appropriate authority.
  • Key Responsibilities:
    • Acts as central contact and liaison, passing information between the Board, parents and coaches.
    • Assists the secretary in collecting player fees and forms.
    • Uses registration forms to compile size information for girls’ player uniforms.
    • Ensures girls’ uniforms are properly distributed.
    • Collects girls’ division score sheets and assists in tabulating data for box scores.
    • Posts box scores to local media outlets.
    • Coordinates with the Coaches Advisory Committee to organize and schedule any girls’ division make-up games if necessary.
    • Ensures that all coaches complete player evaluation forms, collects forms by end of the regular season and delivers them to the Head Coach.


SECTION 14: BOYS DIVISION REPRESENTATIVE

  • The Boys Division Representative acts as ombudsman for all boys’ divisions, fielding all questions, problems or complaints and directing them to the appropriate authority.
  • Key responsibilities:
    • Acts as central contact and liaison, passing information between the Board, parents and coaches.
    • Assists the secretary in collecting player fees and forms.
    • Uses registration forms to compile size information for boys’ player uniforms.
    • Ensures boys’ uniforms are properly distributed.
    • Collects boys’ division score sheets and assists in tabulating data for box scores.
    • Posts box scores to local media outlets.
    • Coordinates with the Coaches Advisory Committee to organize and schedule any boys’ division make-up games if necessary.
    • Ensures that all coaches complete player evaluation forms, collects forms by end of the regular season and delivers them to the Head Coach.


SECTION 15: TRAVEL COORDINATOR

  • The Travel Coordinator is chair to the Travel Committee.
  • Responsible for the management and operations of the Travel Committee in accordance with Article VIII Section 8.


SECTION 16: ADDITIONAL OFFICERS AND AGENTS

The Board of Directors may, in its discretion and at any time, appoint such other officers or agents of the corporation as it may deem advisable and necessary, and prescribe the duties thereof, and it shall establish all necessary categories, and the designations and salaries thereof, of employees of the corporation.

ARTICLE VII
EXECUTIVE AND OTHER COMMITTEES

SECTION 1: UTILIZATION OF COMMITTEES

Subject to law, the provisions of the Articles of Incorporation and the Bylaws, the Board of Directors may appoint an executive committee and such other committees as may be necessary from time to time, consisting of such number of its members and having such powers as it may designate. Such committees shall hold office at the pleasure of the Board.

SECTION 2: POWERS

The officers serve as the members of the Executive Committee. Except for the power to amend the Articles of Incorporation and Bylaws, the Executive Committee shall have all of the powers and authority of the Board of Directors in the intervals between meetings of the Board of Directors, subject to the direction and control of the board of Directors.

SECTION 3: STANDING COMMITTEES

  • Board members are free to attend all committee meetings, but should not feel obligated to do so unless otherwise written in these Bylaws or appointed to a committee by the President.
  • There shall be eight (8) Standing Committees: Finance, Fundraising & Events, Program Planning and Development, Coaches Advisory, Facilities & Equipment, Registration, Travel and Review.
  • The Chair of each committee will be a Board member.
  • The body of the committees will be comprised of Board members, coaching staff, parents, volunteers and other interested individuals from the community-at-large.


SECTION 4: COMMITTEE MINUTES

All committees created by the Board shall keep regular and detailed records of their activities and make regular reports to the full Board of Directors.

SECTION 5: CONSULTANTS
The Board of Directors have the authority to appoint one or more persons to serve as consultants to the Board. Such consultants perform such special assignments as delegated to them by the President and furnish such consultations on such matters as requested by the Board.

ARTICLE VIII
STANDING COMMITTEES

SECTION 1: COMMITTEE CHAIR DUTIES

The duties of the Chair of all committees are as follows:

  • Presides at all meetings of the committee unless otherwise provide for in these Bylaws.
  • Sees that all duties and responsibilities of the committee are properly and promptly carried out.
  • Appoints such sub-committees as may be necessary to fulfill the duties and responsibilities of the committee.
  • Communicates with the Committee members to keep them fully informed of happenings and needed decisions to carry out the committee’s responsibilities.
  • Keeps the President and the Secretary informed of committee action and recommendations.
  • Forwards a copy of the minutes of all meetings to the Secretary.



SECTION 2: FINANCE COMMITTEE

  • The Treasurer is chair to the Finance Committee. The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan, and annual budget with staff and other Board members.
  • The Board must approve the budget, and all expenditures must be within the budget. The Board or the Executive Committee must approve any major change in the budget.
  • The fiscal year shall be the calendar year. Annual reports are required to be submitted to the Board of Directors showing income, expenditures and pending income.
  • The financial records of the organization are public information and shall be made available to the Board of Directors and the public.


SECTION 3: FUNDRAISING & EVENTS COMMITTEE

  • The Chair of Fundraising & Events is chair to the Fundraising & Events Committee. The President of the Board of Directors at the annual meeting shall appoint no fewer than two (2) additional Board Members to the Fundraising & Events Committee.
  • Identifies and solicits funds from external sources of support, working with the Program Planning & Development committee.
  • In consultation with the treasurer, finance committee and accounting and legal advisors, monitor compliance with federal regulations regarding tax-exempt status, fundraising and public support.
  • To establish a fundraising plan that incorporates a series of appropriate vehicles, such as special events, direct mail, product sales, etc.
  • To take the lead in certain types of outreach efforts, such as chairing a dinner/dance committee or hosting fundraising events, etc.
  • To be responsible for involvement of all board members in fundraising, such as having board members make telephone calls to ask for support, and
  • To monitor fundraising efforts to be sure that ethical practices are in place, that donors are acknowledged appropriately, and that fundraising efforts are cost-effective.


SECTION 4: PROGRAM PLANNING & DEVELOPMENT COMMITTEE

  • The Chair of Program Planning & Development is chair to the Program Planning & Development Committee. The Program Planning & Development Committee is responsible for developing an annual plan, overseeing and implementing new program development, and monitoring and assessing existing programs.
  • The President must be a member of the Program Planning & Development Committee and will act as chair in the absence of the Chair of Program Planning & Development.
  • The Head Coach must be a member of the Program Planning & Development Committee.
  • Represents the organization to the community; enhances the organization's image, including communications with the press.
  • Develops policies for coaching staff, player recruitment and selection, competition, and all other programs.
  • All programs and policies must be presented to the Board of Directors for final approval.


SECTION 5: COACHES ADVISORY COMMITTEE

  • The Chair of Coaches is chair to the Coaches Advisory Committee. The Coaches Advisory Committee serves as a forum and is responsible for resolving issues relating to the competitive aspects of HoopTime’s basketball program including coaching and practice standards, discipline, competition, team assignments and coach recruitment and training.
  • The Head Coach must be a member of the Coaches Advisory Committee and will act as chair in the absence of the Chair of Coaches
  • The Coaches Advisory Committee is comprised of the senior coach from each division.
  • Any coach not serving on this committee may address the committee regarding any issues of concern. A written request to attend a meeting must be submitted to the Chair of Coaches, or in his absence the Head Coach, prior to the meeting with an explanation of concern.
  • Conclusions reached and recommendations made by this committee will be considered as advice to the Chair of Coaches and the Head Coach. The Head Coach remains the final arbiter and authority on basketball programs and issues.
  • To appeal the Head Coaches decision a request must be made in writing to the Chair of Coaches who will bring the matter to the attention of the Board of Directors.
  • The Chair of Coaches and the Head Coach are responsible for keeping the Board of Directors informed of issues and concerns of the coaches.


SECTION 6: FACILITIES & EQUIPMENT COMMITTEE

  • The Chair of Facilities & Equipment is chair to the Facilities & Equipment Committee. The Facilities & Equipment Committee is responsible for the custody, distribution, maintenance, repair and replacement of all HoopTime owned or controlled equipment, unless otherwise stipulated.
  • Responsible for procuring gym time for games and practices.
    • Ensures or causes to ensure that trash bins are in place and gym is clean after games.
    • Responsible for the storage and transportation of; the bringing, hanging and taking down of HoopTime, AAU and any other signs to be displayed at games.
  • Procures team equipment - balls, cones, etc. (on approval from Board).
  • Keeps inventory of all team specific equipment.
  • Transports or makes arrangements with other parents to have team equipment transported to and from practices, games and tournaments.
  • Responsible for jersey selection, purchase (on approval from Board) and distribution.


SECTION 7: REGISTRATION COMMITTEE

  • The Secretary is chair to the Registration Committee. The Registration Committee is responsible for coordinating and implementation of all aspects of the registration process.
  • The Boys Division Representative and the Girls Division Representative must be a member of the Registration Committee.
  • Key Responsibilities:
    • Develop and maintain an Athlete database.  Include:
      • Child’s name
      • Birth date
      • Current grade
      • Parents name
      • Contact phone numbers; home, work, cell
      • Mailing and physical addresses
      • Email address
      • Emergency contact information
      • Second household information if any
    • Preparation of appropriate reports for Board and Committee meetings.
    • Coordination of mailouts for all publications.
    • Coordination of volunteer staff for database input and relevant administration.
    • Coordination of volunteer staff for processing of registrations.
    • Training of volunteer staff involved with registration process.
    • Develop financial budget relevant to the operation of registration process.
    • Coordinate parent helpers to handle registration.
  • During Registrations
    • Collect registration forms and money.
    • Check AAU membership list to see if registrant is current AAU member.
      • If they are not a current member then they must be included on the appropriate AAU membership form. This form requires a parent or legal guardian signature.
    • Give all registrants receipts.
    • Record registrants in Athlete database.
    • Record fees paid.
    • Keep all original forms, faxes, and emails.
    • Give Registration money/checks received to treasurer.



SECTION 8:  TRAVEL COMMITTEE

  • The Travel Coordinator is chair to the Travel Committee. The Travel Committee is responsible for coordinating all aspects of out-of-town travel. Researches options to maintain an economical and efficient travel program.
  • Key Responsibilities:
    • Preparation of appropriate reports for Board and Committee meetings.
    • Investigates and reports on a variety of transportation options.
    • Coordination of volunteer staff required for the implementation of transportation plans.
    • Training of volunteer staff involved with transportation plans.
  • Travel Details
    • Arranges for lodging, airlines tickets/schedules and van rentals for all out-of-town tournament travel.
      • All Athletes’ rooms, when possible, should be located on the SAME floor and if possible next to the Coaches’ rooms.
      • Inform parents who wish to travel with the team(s) to not use the Club Name; this causes a lot of confusion and problems when setting up rooms and during billing.
      • Request that pay per view and long distance telephone services be shut off in all rooms except for coaches’ rooms.
    • Distribution of above information to all persons who are traveling and parents who are not traveling but have a child who is. Include Hotel phone number(s).
    • Coordination of room assignments and distribution of a complete list to the Hotel as well as the Head Coach and parents who are also traveling.


SECTION 9: REVIEW COMMITTEE

  • The President of the Board of Directors at the annual meeting shall appoint no fewer than three (3) Board Members to the Review Committee. The President shall also appoint The Chair of the Review Committee. If possible, one (1) member shall be an attorney at law currently active in the practice of law, who shall conduct its disciplinary hearings.
  • The Review Committee is responsible for investigating, reviewing and holding, when necessary, hearings concerning formal complaints of violations of any part of the Corporations Bylaws or rules of conduct that are issued to its members.
  • The Review Committee may delegate such of its designated authority and duty to an officer of the Board as it deems prudent, but always subject to the aggrieved party’s right of review and final adjudication by the Review Committee.



ARTICLE IX
CORPORATE RECORDS AND REPORTS

SECTION 1: RECORDS
The corporation shall maintain adequate and correct books, records and accounts of its business and properties. All of such books, record and accounts shall be kept at its place of business as fixed by the Board of Directors, except as otherwise provided by law.

SECTION 2: INSPECTION

All books and accounts of the corporation shall be open to inspection by the public in the manner and to the extent required by law.

SECTION 3: CERTIFICATION AND INSPECTION OF BYLAWS

The original or a copy of the Bylaws and any amendments thereto, certified by the Secretary, shall be open to inspection by the public and Directors in the manner and to the extent required by law.

SECTION 4: CHECKS, DRAFTS, ETC.

All checks, drafts or other orders for payment of money, notes or other evidences of indebtedness, issued in the name of or payable to the corporation shall be signed or endorsed by such person or persons and in such manner as shall be determined by resolution of the Board of Directors.

ARTICLE X
GENERAL PROVISIONS

SECTION 1: FISCAL YEAR

The fiscal year shall be the calendar year.

SECTION 2: SEAL

The corporate seal shall be circular in form, and shall have inscribed thereon the name of the corporation, “HoopTime Basketball”, and the words “Corporate Seal” and “State of Alaska”.

SECTION 3: AMENDMENT OF BYLAWS

  • Except as otherwise provided by law, the Board of Directors may amend or repeal these Bylaws or adopt new Bylaws.
  • These Bylaws may be amended by a three-quarters majority of the Board of Directors. Proposed amendments must be submitted to the Secretary to be sent out with regular Board announcements.
  • Whenever an amendment or new bylaw is adopted, it shall be copied in the minute book with the original Bylaws in the appropriate place. If any bylaw is repealed, the fact of repeal and the date on which the repeal occurred shall be stated in such book and place.


SECTION 4: INDEMNIFICTION
The corporation does hereby save and hold harmless and indemnify the officers and directors of HoopTime Basketball to the fullest extent allowed by law while acting reasonable within the scope of their capacity as an officer or director. This indemnification shall be considered to act secondarily and in excess to any coverage afforded to any officer or director under any validly collectible insurance policy from any source.

SECTION 5: CONTRACTS
No contract or other transaction between this corporation and any other corporation or concern shall be invalid or avoidable merely by reason of the fact that one or more Directors or officers of this corporation are interested in or are Directors or officers of such other corporation or concern, and any Director or officer of this corporation may be a part to, interested in or profit from any contract or transaction with this corporation, provided that the relationship, interest or profit is disclosed to the Board of Directors of this corporation and the contract or transaction is duly approved by action of a majority of the Directors present when such action is taken, or consented to by a majority of the Directors (without counting the vote of any Directors interested or related if a vote is cast provide, that such Director may be counted for the purposes of determining the existence of a quorum); no such Director, acting as such, nor be liable for any loss incurred under or by reason of such contract or transaction, merely by reason of such relationship or interest. Where such Director’s vote is necessary to the entering of such contract or transaction, the contract or transaction shall not be void or voidable if it is fair to this corporation at the time it is authorized or approved.

SECTION 6: FEES AND DUES

The Board of Directors determines annual membership fees and categories.
  • Athletes
    • Fee includes Annual AAU Individual Membership Dues.
  • Volunteers
    • Are not required to pay membership fees to HoopTme Basketball.
    • Volunteers are required to be current AAU members. In order to be covered by AAU insurance, volunteers must be AAU members. Volunteers can become an AAU member by sending in the appropriate application and tendering the proper fee in accordance with AAU rules and regulations.



[AMENDED JULY 2015]